Conference Packages - Pricing and Details

Go to the Conference Packages page for detailed information about our conference packages, including pricing.

Arranging a Visit Prior to Booking

We welcome you to visit Bellbunya, see our facilities first-hand and get acquainted, before you make a group booking. If you like, we can also arrange for you to join us for a meal and/or stay overnight.

Making a Booking

Please use the Booking Enquiry form on our website and fill in as much detail as possible to help us understand your needs. Book as early as possible to ensure your preferred dates are available.  We ask that you send your deposit within two weeks to confirm the dates. We generally encourage group bookings of ten or more, with a minimum fee of $600. Whatever your situation, we will discuss the possibilities and do our best to come to an agreement that suits everyone's needs. If you are unable to use the online booking enquiry form, please call us on 07 5447 0181 to make your booking enquiry.

Deposit

A deposit of $200 is required to confirm your booking. (If you are using a caterer, your caterer may require a separate deposit).

Changes

Changes in the group size, room and catering preferences, etc. can be made if space is available and sufficient notice is given.

Cancellations

Cancellations within 30 days of the date booked will result in forfeit of the full deposit. If it is more than 30 days until the date booked, then the full deposit minus a $50 booking fee will be refunded.

Catering Options

Bellbunya can recommend a caterer for your event or you can bring your own caterer or self cater (provided you can meet relevant food safety requirements). Please feel free to consult us in choosing which option works best for you.

Accommodation Options

We can generally accommodate up to 30 guests across across a range of rooms (some twin share, some multi share). Most rooms have ensuite toilets and most have an ensuite shower as well. Please view our Pricing and Details page for more information about our accommodation and charges. If you are coordinating a group, we can send you a map with details of the configuration of each room so that you can choose roms that best suit your needs.

You will be sent more detail of accommodation options when you make a Booking Enquiry.

For groups larger than 30 people, other accommodation options are possible. Please speak to us about this if you are interested.

Facilities

Please view our Pricing and Details page for more information about our facilities.

Your group is also welcome to enjoy our other facilities, such as the Tai Chi Garden, a freshwater lagoon, and pleasant walks with wonderful countryside views on and around the property.

Event Publicity and Promotion

It is generally up to the group coordinator to promote their own event. However, we would be delighted to help. Once you have made your booking, please send us a description or flyer about your event, and we will announce it on the Bellbunya website and include it in news emails that we send to our network of friends and supporters. Also, we may be able to put you in contact with an Event Coordinator, who, for an extra charge, can take on any aspect of coordinating your event, ranging from promotions to logistics. Speak to us about this if you are interested.

Coordinating Your Event

Once you have made your booking, Bellbunya will designate one person from our community to be responsible for your questions and needs, and to make all necessary arrangements from our side. This person will be your community host. In turn, you will be asked to designate one person to serve as the contact point for communication with the community host about your needs. We call this person the Group Coordinator. The caterer, who may be recommended by Bellbunya or brought in by the group itself, is the third responsible person in the event's coordination. These three will work as a team to ensure the harmonious functioning of the event.

The Community Host will ensure that the venue functions effectively for your group. S/he will: ensure the preparation of accommodation and group spaces before the group arrives (note that we do not generally service the guest rooms during your stay, unless specifically arranged); ensure that common bathrooms and amenities are kept clean during your stay; and be available for any needs or questions. The Group Coordinator is responsible for seeing that the group spaces are kept tidy, that the grounds are respected, and that the guest rooms are left clean and in good condition. The Caterer will be responsible for the preparation and serving of meals and morning and afternoon teas, and the cleanliness and smooth-functioning of the dining room and kitchen.

The Community Host will e-mail a check-list of the respective responsibilities to the group coordinator and catering supervisor as soon as the booking is confirmed, to help develop common expectations and allow time to negotiate any changes to responsibilities.

We ask that, on the first day of the event, the Group Coordinator and Catering supervisor arrive well before the other guests (preferably 2 hours before) to allow time for onsite orientation with the Community Host. This will assist us to ensure optimal coordination and smooth functioning of your event.

Minimum/Maximum Group Size

We generally require a minimum of 10 people in a group (particularly for use of the hall or dining room/kitchen)and a minimum charge of $600 applies to all bookings. However, smaller groups may be possible by negotiation. The maximum number is quite flexible – our dining room can seat at least 70 people and our hall can seat 100. Generally, up to 30 people can be accommodated in our rooms but for larger groups there are a range of possibilities – please discuss these with us.

Special needs

One single room and one family room (4 beds) are equipped with ramp access for a wheelchair. The attached bathrooms and toilets, however, are not yet equipped with facilities for wheelchair access. We intend to make Bellbunya more wheelchair friendly in the future.

Making Your Event Eco-Friendly

We are actively working to make Bellbunya into a sustainable venue, through projects such as our renewable energy project, insulating existing buildings, energy efficiency projects and modelling sustainable community. From 2010, we have been generating clean energy on site and have an active display of green technologies. IAny excess over what Bellbunya generates is powered by the wind, as we purchase only green electricity. Even our website host is entirely wind powered. Catering for conferences and events is based on sustainable practices, such as growing food on-site, buying local and organic produce where possible, minimising packaging and other waste reduction strategies, reuse and recycling.We do our very best to ensure that your event is eco-friendly.

If you have any further questions, we would be only too pleased to assist. Feel free to email, or call on 07 5447 0181 and ask for Chris, Karyn or Joan.